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Annual Faculty Evaluation Policy

College of Fine Arts and Communication

Annual Faculty Evaluation Policy

 

Revised and Approved by College Council

on January 21, 2016

 

1. In accordance with university policy all faculty and staff within the College of Fine Arts and Communication are evaluated annually.

 

2. Due to the diverse nature of the disciplines that make up the college, there are no specific college-wide criteria beyond those outlined in the faculty handbook and the university expectations as outlined in the template for the faculty vitae.  Each Department/School within the College of Fine Arts & Communication follows specific procedures that have been approved by the Dean for that unit.  Those procedures require evaluation by students, peers and the department chair/school director.  The peer evaluation involves input from the Personnel Committee.

 

3. After reviewing the student evaluations and the peer evaluations, the department chair/school director provides each faculty member with a written summary that addresses all three areas of performance – teaching, scholarship/creativity, and service.

 

4. Chairs/directors will annually certify to the dean that all merit-eligible faculty members have been evaluated and have received a written review of their performance.

Dean’s Seminar Award Policy

College of Fine Arts and Communication

Dean’s Seminar Award Policy

 

Revised and Approved by College Council

on January 21, 2016

 

1.The purpose of the College of Fine Arts and Communication Dean’s Seminar Award is to give Texas State faculty members an opportunity to present their research, creative work, or other scholarly efforts to their colleagues, and to be recognized for significant accomplishment. The presentation is intended to be of interest to faculty, as well as students and members of the community.

2. Faculty members who have been selected by their School/Department as candidates for the President’s Excellence Award in Scholarship/Creativity will automatically be considered for Dean’s Seminar recognition.

3. If two or more people at Texas State are engaged in a single project, all may be recommended to the Dean for his/her consideration.

4. The selected individual’s work shall be outstanding. The criteria established for selection of the Dean’s Seminar Award includes:

a. Demonstrated recognition

b. Significant, ongoing contribution to a discipline

c. Originality

d. Suitability as a model of excellence

e. Contribution to the life of the community

f. Likelihood of relevancy and appeal of public presentation

5. The honoree will be invited to present a lecture or other appropriate demonstration/performance of his/her project or activity at the Dean’s Seminar. The format (method) of presentation shall be determined by the honoree subject to the Dean’s approval.

6. Each recipient of the Dean’s Seminar Award will receive a plaque, a $1000 stipend to be used for professional development, and will be honored at a reception.

7. Two awards will be selected annually. The College Council will decide on the two honorees during the spring of the preceding academic year.

 

 

Merit and Performance Policy

College of Fine Arts and Communication

Merit and Performance Policy

 

Revised and Approved by College Council

on January 21, 2016

 

 

1. In accordance with university policy all faculty within the College of Fine Arts and Communication are evaluated annually to determine merit recommendations.

 

2. Due to the diverse nature of the disciplines that make up the college, there are no specific college-wide merit criteria beyond those outlined in the faculty handbook and the university expectations as outlined in the template for the faculty vitae.  Each Department/School within the College of Fine Arts & Communication has outlined expectations for performance and merit that have been approved by the Dean for that unit.  Specific written procedures for conducting merit reviews at the School or Department level have also been approved by the Dean for each unit.  Annual self-reports, student evaluations, and any required supplemental material are reviewed by the Personnel Committees in each unit.  These committees advise the chair/director concerning their perceptions of their colleagues’ merit level.

 

3. After reviewing the Personnel Committee recommendations, the department chair/school director provides each faculty member with a written summary that informs each faculty member concerning the merit recommendation that the chair/director will forward to the Dean.  Faculty members will be invited to appeal their merit level to the chair/director prior to the chair/director’s submission of the recommendations to the dean.

 

4. Each chair/director will discuss his/her merit recommendations with Dean. The Dean will then make final recommendations to the Provost.

Outstanding Graduate Student Award Policy

College of Fine Arts and Communication

Outstanding Graduate Student Award Policy

 

Revised and Approved by College Council

on January 21, 2016

 

1. Each school/department is allowed to select one candidate.

 

2. Eligible students will have excelled academically, completed 18 hours of graduate work with a GPA of at least 3.75, and have a record of significant scholarly or creative accomplishments. The recipient of the award must not have graduated prior to the fall semester of the school year awarded.

 

3. The nomination packet include the student’s Texas State ID, a brief summary of the students accomplishments related to the award, and a resume or CV.

 

4. The committee will meet in person to discuss the nominees.  Faculty may NOT vote for their own student, but will instead rank the remaining four candidates. 

 

5. A first-place vote equals one point, a second-place vote equal two points, etc. The student with the lowest point total will win the award; in the event of a tie the student with the most first place votes will win. If there is still a tie, the committee will engage in further discussions until a winner is declared.

 

6. The Chair of the Committee will send the College’s winner to the Graduate College.

 

7. The timeline for the process will be dictated by the deadlines provided by the Graduate College.

 

8. The College’s Outstanding Graduate Student will receive $500 and a medallion from the Graduate College; these are typically awarded during the Graduate College Awards ceremony in April.

 

9. The remaining four school/department nominees will receive $125 from the College. All five students will be recognized at the College’s Circle of Achievement luncheon at the end of the spring semester.

 

 

 

 

Presidential Awards Nomination Policy

 College of Fine Arts and Communication

Presidential Awards Nomination Policy

 

Revised and Approved by College Council

on January 21, 2016

 

These guidelines supplement PPS 6.11, Presidential Awards for Excellence in Teaching, Scholarly/Creative Activities and Service.  Please consult the PPS for additional information.

 

DEPARTMENT/SCHOOL NOMINATION PROCEDURE

 

The faculty of each department/school will determine the process to select nominees to be forwarded to the College Presidential Award Committees. The individual who nominated this individual is responsible for signing on the 1st line of the Nomination Form (If the selection is departmental, the Chair or Director will sign.). The nomination process is timed to take advantage of faculty annual reports, and it is recommended that department/school nominations be made based on a review of accomplishments, rather than being determined solely by an open ballot election. 

 

The name of one department/school nominee in each award category and rank group should be forwarded to the Dean’s office for Teaching, Scholarly Creative Activities, and Service. Effective Spring 2016, the University will recognize three levels of the Teaching Award: 1) Lecturer/Senior Lecturer, 2) Assistant Professor, and 3) Associate Professor/Professor. In addition, the name of three faculty members, each one to serve on one selection committee (teaching, research, or service) from each department/school should also be forwarded with the name of the nominee (see “College Nomination Procedure” below).  Faculty members may be nominated by their departments/schools in only one of the three categories (teaching, scholarship/creativity, service) in any given cycle. Chairs/Directors and Associate Deans are not eligible

 

The departmental nomination process should be concluded by approximately February 1 and nomination materials must be uploaded to the college TRACS site by midnight on the date selected by the Dean/Associate Dean (typically the second Friday of February). Faculty members nominated by their department/school must submit nomination materials for review at the college level in order to qualify for the College Achievement Awards or the Presidential Awards of Distinction.

 

COLLEGE NOMINATION PROCEDURE & SELECTION COMMITTEE MEETING

 

College Presidential Award Committees, composed of a representative from each department/school, will be established for each of the three award categories. Department Chairs/School Directors, in consultation with the faculty, will appoint department/school representatives to these committees. Nominated faculty will not be eligible to serve as representatives on the committee for the category in which they are nominated. These appointments should be made immediately after presidential award nominees are selected. 

 

A separate TRACS site will be created for each area: Service, Research, and Teaching, therefore committee members will only be able to visit the files that are within the assigned committee’s charge. Members will visit the Committee TRACS site created for them and click on “More Sites.”  They will then see the corresponding site (Presidential Service Award Fine Arts/Communication; Presidential Teaching Award Fine Arts/Communication; Presidential Award Scholarly/Creative Fine Arts/Communication). The “Resources” tab on the left hand side will have 2 files that say “upper level (assoc./full)” and “lower level (lecture/asst. prof.).”  (The Teaching Award will have the three categories.) Opening each folder will reveal the names of 4-5 nominees; within each are two additional folders required by the college and university. All materials must be carefully examined before the selection committee meeting (typically the end of February). Committee Members should primarily focus on accomplishments from the past five years.

 

The Dean, or an Associate Dean, will convene and chair the college award committee meetings, but will not vote on nominations.  During the review, committee members will NOT advocate for their department/school nominees, but should, to the best of their ability, provide information specific to the nominee’s field that will aid in assessing the nominee’s record. Only committee members who have reviewed all nomination portfolios and are in attendance at the meeting during which the nominees are determined may vote on such choices. Likewise, in an effort to minimize politics, committee members may NOT vote for the nominees from their school/department.

 

Each college award committee will select two nominees for the Professor/Associate Professor award and two nominees for the Assistant Professor/Lecturer award. (The Teaching Award will have the three levels of nominees.) Faculty members nominated at the college-level must submit nomination materials on TRACS for review at the university-level in order to qualify for the Presidential Distinction Awards.

 

NOMINATION PORTFOLIO

 

Nomination materials submitted for review at the college level will be standardized across departments and schools. A drop box with two folders will be set-up on the FAC Awards TRACS site for each nominee to upload his/her nomination portfolio. All materials must be uploaded by midnight of the selected date (typically the second Friday in February).

 

The nomination portfolio will consist of the following items (below), and no more.

Nomination files that do not conform to the documentation outlined in PPS 6.11 Attachment D will not be considered.  Therefore, it is strongly recommended that department/school committee representatives mentor nominees in preparing their materials.

 

Required Documents Folder 1 (3 items for College Level):

  1. Nomination Form (upload to folder #1 – See PPS.6.11 for this form/attachment)

Complete it, have it signed and dated by the departmental faculty who nominated you. If it is a Chair/Director nomination, he/she will sign this form. Nominee will scan & upload the form.

Presidential Award for Teaching (Attachment A)

Presidential Award for Scholarly/Creative Activity and the Presidential Seminar Award (Attachment B)

Presidential Award for Service (Attachment C)

2. Introductory and Relevant CV Section (Teaching, Scholarly/Creative Activity or Service) of the Texas State CV. Please highlight the relevant accomplishments of the past five years in your award category.

3. Narrative to elucidate accomplishments in the award category. This may include a statement of personal goals or philosophy in the specific award category and a statement that ties together activities (not to exceed 5 double-spaced, 12-pt. Times font pages with 1 inch margins).

 

**NOTE – The following 2 items are NOT required at this level and should NOT be uploaded.

4. ONLY required at University Level: Internal/external invited letters/statements/testimonials to support accomplishments in award category (minimum of 3, not to exceed 6 letters).

5. ONLY required at University Level: A summary not to exceed 150 words modeled on those posted on the President's website.

 

Required Documents Folder 2:

1.    Evidentiary materials - exhibits chosen by you, as the nominee (examples for each award are provided in Attachment D of PPS 6.11). Again, focus on past 5 years. 

** NOTE: No more than 5 exhibits may be provided**

Exhibits may be composed in two ways:

A) Nominee materials for an endeavor in the award area, (e.g. documentation and materials from one course taught, one creative/scholarly work, one service role); or

B) Materials grouped across endeavors (e.g. a grouping of reviews, awards, etc.). 

 

An accomplishment should be represented in only one exhibit.  All of the documents and materials that comprise an exhibit (A or B above) should be submitted as one PDF portfolio and labeled with the nominee’s last name and exhibit number (e.g., Houser, Exhibit #1). Five (5) separate PDFs are the maximum allowed.

 

If a nominee fails to submit evidentiary materials as a pdf, the committee will not review these materials.

 

                                        *Note:  These evidentiary materials, together with the required documents above, should provide evidence of and support the following Criteria for all three awards:

                              a) Sustained commitment/activity

                              b) Internal/external recognition of activity

                              c) Impact or significance of activity

 

UNIVERSITY LEVEL REVIEW PROCESS

 

Faculty selected by the committee to proceed to the University level will receive information from Mr. Whitten Smart (245-8622, ws15) from the Educational Technology Center on how to post their information to TRACS. Criteria outlined in PPS 6.11 will again be followed. Items #4 (3-6 external letters) and #5 (150 word summary for President’s website) will be included at the University level. All files must be posted to TRACS in pdf format so no changes can be made. Members of the University Selection Committee will be the only persons with access to all of the TRACS folders.  Each nominee will receive at least a $2,000.00 award – listed on vita as “Presidential Distinction Award.” Individuals selected as the College runner-ups will receive a $1,000.00 award – listed on vita as “College Achievement Award.”

 

The university review committees will make their recommendations to the Provost by May 1.

 

Summer Budget Assumptions

College of Fine Arts and Communication

Summer Budget Assumptions

 

Revised and Approved by College Council

on January 21, 2016

 

The University will provide summer salaries to fund the following instructional priorities:

 

A. Required core courses – sufficient sections of COMM 1310 and MU 2313, ART 2313, TH 2313, DAN 2313 during SSI and SSII

 

B. Sufficient number of graduate classes to support core course instruction and maintain degree progress for graduate students

 

C. Required upper-level courses within the major/minor

 

D. High demand courses with special technical requirements that necessitate year-round availability to service a large number of majors

 

E. Lower division courses not in University Core

 

Each School/Department will develop procedures for assigning faculty to summer sections.  Such procedures should be based upon providing best quality instruction, regardless of rank or seniority.

 

 

Tenure and Promotion Policy

College of Fine Arts and Communication

Tenure and Promotion Policy

 

Revised and Approved by College Council

on January 21, 2016

 

1. Due to the diverse nature of the disciplines that make up the college, there are no specific college-wide tenure and promotion criteria beyond those outlined in the faculty handbook and the university expectations as outlined in the template for the faculty vitas.  Each Department/School within the College of Fine Arts & Communication has outlined expectations for tenure and promotion that have been approved by the Dean and the Provost for that unit.

 

2. Through annual evaluation, annual reappointment of probationary faculty and merit review, chairs/directors will keep the Dean apprised of each faculty member’s status relative to the stated criteria for tenure and promotion within that unit. In particular, the annual reappointment forms are designed to provide specific feedback (from the unit’s Personnel Committee, the chair or director, and the Dean) to tenure-track faculty on their relative progress towards tenure and promotion.

 

3. Faculty who wish to be considered for tenure and/or promotion should notify their Chair or Director by June 1.

 

4. The dossier for each candidate will include the assessment of at least two external evaluators. (See Addendum 1: External Review Policy.)

 

5. When the College Review Group for Tenure and Promotion is convened, each candidate for tenure or promotion is reviewed against the criteria that are outlined in the university and department/school documents. 

 

6. Effective Fall 2016, the major documents (Vita, Chair/Director letter, Personnel Committee letter, and External Evaluation Letters) shall be available electronically. The file of signed forms dictated by PPS 8.10, along with any additional supporting material (ex. Annual Evaluations, Student Evaluations, samples of scholarly/creative work), shall be submitted via a plastic bin provided by the Dean’s Office (32 liters). 

 

7. The College Review Group will rely on peer assessment (internal and external) in verifying the significance of the accomplishments.

 


 

Addendum 1: External Review Policy

 

A candidate’s file for tenure and/or promotion must include a minimum of two outside evaluations assessing his/her scholarly/creative work from scholars in the field who work outside Texas State University.

 

External evaluators should ordinarily hold the terminal degree appropriate to the discipline and should, in most cases, be a professor in rank. It is recommended that the reviewers come from institutions of comparable size and mission. Only one of the external reviewers may have co-authored or co-created works with the candidate. Chairs/Directors should evaluate this reviewer’s credentials to ensure qualifications and avoid perception of undue bias.

 

Below is a list of processes for candidates and chairs/directors.

 

1. The candidate, in consultation with the chair/director, proposes a list of up to five scholars/artists who might serve as external evaluators.

2. The chair/director selects two evaluators from the list and invites them to serve as external evaluators for the candidate by forwarding the “Invitation Letter.”

3. If the external evaluators accept the invitation, the chair/director forwards to the evaluators the “Instruction Letter” along with the following materials:

  • Candidate’s vita
  • Samples of the candidate’s scholarly/creative work
  • Academic unit’s tenure and promotion guidelines
  • University, college, department/school mission statements

4. Candidates are instructed not to contact selected reviewers.

5. The letters are sent to the chair/director who adds them to the completed file that has been submitted to school/department by the candidate.

 


 

Addendum 2: Invitation Letter Sample

 

Adjusted for each candidate and for tenure and/or promotion

 

Date Here

 

Name

Address Line 1

Address Line 2

City, State, Zip

 

Dear Professor _________:

 

You have been identified as a person with appropriate expertise to evaluate Dr. ________, Assistant Professor of ________, at Texas State University.

We are inviting you to serve as an external evaluator of _________’s research/creative work as part of his/her review for promotion to Associate Professor/Professor. According to Texas State University’s tenure and promotion policy you are asked to evaluate his/her research/creative work and the significance/importance of this work to his/her field.

 

Please let me know by __________ by emailing me at _________ if you are able to serve as an external evaluator. I have enclosed the candidate’s vita for your review. The deadline for your evaluation is October 15, XXXX.  While we endeavor to keep the letters confidential, when making your decision, please keep in mind that any letters could be subject to an open records request.

If you agree to serve as an external reviewer, I will be mailing you a packet of information that will help you in completing your evaluation.

 

If you have any questions, please feel free to call me at 512-245-________ or email me. We look forward to hearing from you. Thank you for considering this invitation to serve as an external evaluator. 

 

Best regards,

Name

Title

 


 

Addendum 3: Instruction Letter Sample

 

Date Here

 

 

Name

Address Line 1

Address Line 2

City, State, Zip

 

Dear ___________:

 

Thank you again for your willingness to evaluate Dr. __________’s research/creative portfolio. Enclosed you will find a packet containing his/her vita and samples of his/her research/creative work.

 

Your evaluation need not be lengthy. It would be helpful to begin by describing how you know ____________ (e.g., if you have ever served as a mentor, co-author, reviewer, etc.), and then provide an assessment of the significance and quality of the candidate’s scholarly and/or creative contributions to the discipline.

 

To provide some context for your evaluation, the typical teaching load in the Department/School of _____________ at Texas State University is 3 courses per semester. I have also included in this packet the academic unit’s tenure and promotion guidelines and the university, college, department/school mission statements.

 

Please send your signed evaluation to me (either hard copy or electronic) by ________________. I would also appreciate having a copy of your vita. In the meantime, please feel free to contact me at 512-245-______ with any questions or concerns that you may have. Finally, please accept my sincere thanks in advance for your work on this evaluation. I understand that your time is precious, and I appreciate your efforts to help our university in the tenure and promotion process.

 

Best regards,

Name

Title